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Hitting the Road

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Touring is a complex process; it takes a lot of logistics and support. From buses to trucks, to freight forwarders, cases and logistics providers. There are also the various software solutions to help keep track of inventory, personnel, and all things production. This month PLSN features information shared from some of the companies that serve this market segment for touring and live events. We suggest you go to their websites to learn more about the solutions and services that these companies provide the touring industry.

Beat The Street operates an extensive fleet of single, superhigh and double decker purpose-built sleeper coaches exclusive to the entertainment industry. Founder and Owner, Joerg Philipp is headquartered just outside Innsbruck, Austria, and has overseen his company’s growth for over 30 years, since starting out in 1992. Beat The Street opened its UK office in 2005, added a Ground Transport team in 2011, and Beat The Street USA in 2019.

Our aim is to make any band or crew member feel as comfortable as possible whilst on the road, so every detail is important. We pride ourselves on employing drivers of the highest caliber, as we know the importance of them fitting in with the touring team, and helping to make sure everything goes smoothly.

The leasing teams also coordinate easily to quote on and manage tours that cover more than one continent. Each team can offer localized advice regarding, for example, routing/travel times or the paperwork required at borders.

Across Europe we offer clients over 150 buses, cars, and vans to select from. In the U.S. clients can choose from Single or Double Decker buses. Interiors for all the buses and ground transport vehicles are designed inhouse with the workshops in Austria, the UK and the US sharing skills and material ideas to create buses which are instantly recognizable as a Beat The Street bus irrespective of which country your pickup is in.

The designs encompass top line luxury design features and offer the quality and comfort expected by touring artists from around the world. The entire fleet is finished to the highest standard on the exterior, as we feel the presentation of our fleet is important to support the profile of a touring artist. Beat The Street sets high expectations for how the fleet should function and works hard to ensure a great performance.

Of course, issues do come up on the road, but we deal with them quickly and efficiently, so that we can continue to move our clients to where they need to be. Buses are not left to limp along, nor are our drivers expected to deal with complex issues on their own—the comfort and safety of clients is everyone’s top priority.

We offer our clients the flexibility to choose the numbers and layout that suits their touring crew—in the U.S. our Prevost can be 12, 8, or 6 berth, with or without an additional bed in the back lounge. The Van Hools are 16 berths with a front lounge, downstairs lounge, and galley. In Europe, we have even more layouts to choose from, and our great Ground Transport team is a seamless additional resource to handle everything from PAs to airport pick-ups.

“We were asked by many clients for many years why there were no double-deckers in the USA for the touring industry and, quite frankly, we didn’t have a good answer,” says Philipp. “The idea had been in my head for quite some time. Having pulled the trigger, we are very proud to be the only company in the industry to offer double-deckers in Europe and the United States.”

To contact the BTS leasing team, please call +1 407-614-1857.

www.beatthestreet.us

Calzone and Anvil’s SLR Rack revolutionizes storage solutions with its innovative pocket door system, designed to enhance workflow efficiency. Unlike traditional racks that require door removal for access, the SLR Rack’s pocket doors seamlessly recess into the rack, providing unobstructed access to the inner components. This design eliminates the misplacement of lids and the added weight making it ideal for faster load-in and -out.

The SLR Rack offers a sleek and modern storage solution that not only maximizes space utilization but also enhances the aesthetic appeal of any environment. Its EZ-Hide sliding doors ensure easy and quick operation, minimizing disruption in busy environments. The rack’s durable construction and traditional high-quality materials guarantee long-lasting performance, making it a valuable investment for any organization.

With the SLR Rack, users can organize their workspace more efficiently, improving productivity and reducing clutter. Its customizable design allows for easy integration into existing storage systems, making it a versatile solution for various applications. Experience the convenience and efficiency of the SLR Rack, the ultimate storage solution for mobile workspaces. Available in single and double wide versions.

www.calzoneandanvil.com

Flex Rental Solutions, unleash the power for unforgettable tours: In the fast-paced world of live events touring, success hinges on seamlessly balancing gear, labor, logistics, and finances at every step of the way. Flex Rental Solutions emerges as your ultimate ally, offering a comprehensive software solution designed to tackle the unique challenges of the industry. Let’s delve into why Flex Rental Solutions is the undeniable choice for supporting unforgettable tours worldwide.

Built for Every Tour, Every Challenge: Flex Rental Solutions is engineered to accommodate tours of all sizes and complexities. Whether you’re orchestrating a smaller, localized tour or managing the logistics for a global superstar, our software is designed to handle the diverse challenges of touring, where every day is the most crucial day.

Streamlined Logistics Management: Logistics are the lifeblood of any tour, and Flex Rental Solutions ensures smooth sailing every step of the way. Our software empowers you to easily handle intricate logistics. Need to know the total volume of all the gear? No problem. Need a manifest with the right information to make border crossing a breeze? In an instant. Need to know what spare parts are available? At your fingertips. Flex Rental Solutions simplifies the complexities of logistics management, allowing you to focus on delivering unforgettable experiences to audiences worldwide.

Adaptive Solutions for Unique Touring Needs: No two tours are alike, and Flex Rental Solutions recognizes the importance of flexibility and adaptability. Solving complex logistical planning problems is where Flex shines. Easily manage purchases, subrentals and transfers between warehouses to make sure the right gear is on the right job on time. Effortlessly plan and handle opening acts, multi-leg tours, multiple stage setups, and more. Flex Rental Solutions ensures you have the flexibility and insight needed to optimize inventory and profitability.

Industry Expertise and Support: Flex Rental Solutions is not just a software provider; we are industry insiders with a deep understanding of the unique nuances and challenges of live events touring. With over 100 years of collective experience in the industry, our team is uniquely positioned to provide unparalleled support and guidance to our clients. From implementation to ongoing support, Flex Rental Solutions is committed to empowering you with the expertise and resources needed to succeed.

Experience the Flex Rental Solutions Advantage: Join the hundreds of satisfied clients who trust Flex Rental Solutions to power their tours worldwide. Contact us to learn more about how Flex Rental Solutions can optimize your tour management process and help you deliver unforgettable experiences to audiences around the globe.

Your Success is Our Flex: At Flex Rental Solutions, we measure our success by the success of our customers. We understand that every tour is a high-stakes endeavor, and we are dedicated to providing the tools and support needed to ensure your tour’s success. With Flex Rental Solutions as your partner, you can trust that you have the industry-leading software solution and support team behind you every step of the way. Ready to experience the Flex Rental Solutions advantage? Contact us at [email protected] to learn more. Your Success is Our Flex!

www.flexrentalsolutions.com

AcuRental Cloud ERP is embraced by live production and rental companies to manage all processes associated with operating their business. The challenges of managing multiple software “point solutions” and maintaining interfaces, or more cumbersome yet, rekeying of information from one system to another, all goes away. This, along with trying to get accurate and timely insight into daily and financial operations, is very difficult when multiple software platforms are being used. When utilizing a single software platform to manage a business, the challenges of inter-company communication and reporting across multiple platforms are eliminated and timely reporting is at your fingertips.

AcuRental includes staff and equipment logistics management, quoting, inventory control, work order management, warehouse & shipping, rental processing, project profit & loss reporting, and full financial management (invoicing, payables, & general ledger) all on a single software platform. Additional modules available include CRM, fixed asset management, equipment service, time-based tracking availability, etc. Robust business intelligence is delivered as part of the core software where every data element is reportable with results being personalized to the user via the real-time graphical dashboard. From one place, know the status of quotes, prepare where equipment and staff need to be and, where equipment and staff are. Have costs and profitability always available.

AcuRental is built on the Acumatica Cloud ERP platform. Acumatica has earned the distinction of being the fastest growing Cloud ERP company in the world for the past seven years. Core Acumatica functionality includes support for multi-company/currency and language as well as asset management, automated notifications triggering texts & emails, document management (store contracts, diagrams with the appropriate record and access online), and workflow management that can bring more discipline to daily processes and interdependent departmental processes. All employees securely access the software using a web browser via the Cloud, there is no need for servers or data backing ups. Business continuity will be at its highest.

Many production companies depend on QuickBooks which is a good solution for smaller organizations. However, with it being a separate software product customers must depend on interfaces that take maintenance & support to achieve a minimum of information exchange. Interfaced software lacks the benefits that come with a purpose-built, single platform solution where all aspects of operations management are a part of one solution. An additional concern with some is that QuickBooks lack robust accounting controls leaving the companies at risk.

AcuRental Cloud ERP for production and rental companies allows for better communication between the staff involved with the delivery of your services. More accurate and timely insight into operations translates to improved efficiency, better customer satisfaction and improved decision making. Visit AcuRental at our exhibit at InfoComm 2024, Booth W1672.

www.iigservices.com

Roadshow was formed in 1982 as a company made by professional drivers for professional drivers. Just as a famous restaurant is nothing more than pots, pans, and a few stoves, it is a great chef and a team of talented cooks that bring the magic to life. We feel the same way towards our drivers. A truck is nothing more than a piece of equipment. It takes a great driver or team of excellent drivers to bring harmony to a tour. Every driver at Roadshow is carefully selected and curated to have not only the many years of necessary over the road experience but also the right mindset to comprehend the intricate nuances of night after night touring. Our senior lead drivers are similar to our board of directors having immense input to our adherence to our quality standards. Besides our great drivers, we have the most up to date modern tour equipment along with the latest technology.

Over the years we have broadened our terminals to be strategically located in California, Nashville, New Jersey, and Lititz, PA. We are a certified Pennsylvania carrier for those acts looking to take advantage of the Pennsylvania entertainment tax credits. We definitely believe in supporting up-and-coming performers with smaller trailers to reflect venue size. We also do quite a bit of work with one-off, cross-country movements, as well as truck support to all of our production vendors. If you have an upcoming tour or project, please reach out. We would love to build a relationship with you and your team.

www.roadshowservices.com

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Special Event Transportation (SET), with a fleet of 150 signature blue trucks and trailers, navigates the complexities of logistics of the touring, while prioritizing customer service, ensuring that your show hits the road seamlessly and in style. The Winston-Salem, NC-based SET provides elite logistic solutions to the live entertainment industry while upholding ourselves as a responsible corporate citizen. Since 1996, we have been honored to assist some of the best in the entertainment industry.

www.specialeventransportation.com

EFM Global was founded in the UK in 2000 and established in the USA shortly after. The primary purpose at that time was providing logistics for music artists via air, sea, and road with an understanding of timing and special requirements demanded for modern touring artists. Members consisted of airline professionals and touring production staff with an insight to the equipment being shipped. Since that time, and whilst Music still very much plays a major role, EFM have opened in other territories including Australia the Middle East and Europe expanding to other verticals in those regions along with the UK and USA. Focus is still very much music artists and supporting touring vendors and working with all music genres and the challenges of putting a major world tour together with touring professionals we have the pleasure of working with.

www.efm.global

High Road Incorporated, which provides tour trucking services for the U.S. and Canada, is headquartered in Franklin, TN, with a second location in Boston, MA. Our company’s guiding philosophy is, “No road is long with good company.” We provide tour trucking for live music, theatrical, and entertainment tours. Created to provide a high level, individualized experience, our premium transportation solutions go beyond basic concert trucking—we provide peace of mind to tour managers, production managers, business managers and artists. Thank you to all our amazing customers for trusting High Road Inc. with their trucking. Your support drives us forward, and we’re honored to be your go-to partner on the road. Take the High Road.

www.highroadusa.com

Hirschbach specializes in hauling gear for the entertainment industry. Transportation for a concert or tour requires extensive collaboration and planning. It is critical to have all the gear safely arrive at the destination and on time. We support your tour’s success with safe and efficient transport so you can focus on the Show. Hirschbach has a fleet of black, matching trucks and trailers led by dependable, experienced drivers. Our drivers are active with load in/load out and are knowledgeable with many venues. Every person you see onstage—there’s an army of people offstage who made it all possible.

www.hirschbach.com/entertainment-trucking

 

Rock-it Cargo offers an array of freight forwarding and value-added services, handling your freight from country to country and door-to-door. Our roots in live events run over 40 years deep. In that time, we’ve been a cornerstone of the music touring industry. We’ve handled concert logistics, moved performing arts events worldwide, and worked successfully with numerous other sectors. As the world of live events has expanded, so has our expertise. From experiential marketing to sports and motor sports events to trade shows and exhibits, live event logistics is the Rock-it Way.

No matter what you have planned or where in the world you need it, we’ve got the freight & logistics services to keep you covered. Explore our list of services and discover how Rock-it Cargo provides fluid, flawless movement for your valuable freight. These services, paired with our attentive expertise, enable you to create your most distinct, successful, and memorable experiences yet. All our freight services are headed by dedicated professionals that will work directly with you to create the optimal freight forwarding plan, utilizing everything from air and ocean freight to trucking, multimodal and same-day courier shipping. Because big ideas only matter if the cargo arrives on time.

www.rockitcargo.com

Upstaging is not just any trucking company. Production teams trust the big red trucks because we’ve specialized in production transportation for nearly 50 years. We understand and anticipate the unique needs and challenges of moving production sets and equipment. With our unique experience, we can head off problems before tour managers even know they exist. Upstaging began in 1972 as a lighting company and by the mid-1970s expanded to offering trucking services to tours. As the decades rolled on, live performances got bigger and more complex—and Upstaging grew up right along with them. We’ve always stayed a step ahead, offering creative, custom ideas to elevate the impact of a powerful performance. But the real secret to our success for more than 50 years isn’t in the tech—it’s in our people.

www.upstaging.com

 

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